Automations for Real Estate
Never miss a lead. Automate property inquiries, showings, and follow-up across your portfolio.
Your current reality
Missed Calls = Lost Deals
- Leads call when you're showing property to other clients
- By the time you call back, they've contacted 3 competitors
- Voicemails accumulate—critical leads buried
Manual Inquiry Management
- Emails, texts, phone calls scattered across devices
- No unified follow-up system = leads fall through cracks
- Forgotten property details waste time on every call
Showing Scheduling Chaos
- Back-and-forth texts to coordinate showing times
- No-shows waste hours of your schedule
- Manual syncing with property calendars = errors
With Prozeso
AI Handles Inbound Leads 24/7
Your AI answers every call, qualifies leads, answers property questions, and books showings directly into your calendar.
Automated Showing Coordination
Buyers can instantly book showings online or via voice. AI confirms appointments and sends directions automatically.
Follow-up Automation
After showing, AI sends property details, financing info, and follow-up reminders. No deal falls through cracks.
Impact for Real Estate
Real results from businesses like yours.
Faster SLA on portal leads
Leads are answered instantly with qualification and viewing slots offered.
Increase in viewings booked
Automatic routing and scheduling keeps calendars full without back-and-forth.
Qualified RFPs for group/events
Structured intake creates actionable briefs for sales teams.
Automations for Real Estate
The workflows that make the biggest difference.
Receptionist AI
An always-on AI receptionist that answers calls and messages, gives information, and books, modifies or cancels reservations and appointments.
Missed Call Auto Callback
Automatically calls back or messages missed callers so you recover bookings and leads instead of losing them.
Appointment Reminder
Automatic reminders via SMS, WhatsApp, email or calls before an appointment, with confirmation and one-click reschedule or cancel.
Smart Pre-Check-In
Pre-visit workflow to collect data, forms and preferences and send tailored instructions before the client arrives.
No-Show Recovery & Fee Capture
When a client doesn’t show up, automatically follows up to reschedule, charge a fee or deposit when applicable, and log the event.
Smart Waitlist & Cancellation Filler
Uses cancellations or empty slots to automatically reach out to a waitlist or recent customers and fill those gaps.
Abandoned Booking Follow-Up
If someone starts but doesn’t finish a booking or request, this workflow reaches out to help them complete it.
Reactivation & Recalls
Brings back inactive customers and triggers periodic recalls based on time since last visit or treatment schedule.
Review Booster
After a positive experience, asks for a review and routes happy clients to Google/portals while handling negative feedback privately.
Billing & Invoice
Automates sending payment links, capturing deposits, and delivering invoices, integrated with your billing system.
Portal Lead Qualification & Routing
Handles leads from property portals, qualifies them and routes them to the right agent/property with booked viewings when possible.
Viewing Follow-Up & Offer Collector
After a property viewing, follows up to gather feedback, check interest level, and collect offers or applications.
Tenant Onboarding & Docs Collection
Orchestrates the journey from ‘accepted tenant’ to ‘moved in’: documents, contract, payments and key handover instructions.
Meet Juan
A day in the life with Prozeso:
11 AM - New Lead Calls
Juan is at a showing. AI picks up a new buyer call, qualifies budget and needs, and proposes 3 properties.
11:05 AM - Showing Booked
Lead selects 2 properties. AI books back-to-back showings and sends calendar invites with directions.
After Showing - Follow-up
AI sends property sheets, mortgage calculator, and collects interest level for each property.
Next Day - Nurture
AI checks in, offers similar properties, and pre-qualifies for financing.
Offer Stage
AI coordinates documents and timelines, while routing complex questions to Juan instantly.
Closed - Onboarding
Buyer receives moving checklist and utility setup guidance automatically.
Common questions
Can the AI answer detailed property questions?
Yes. We load property details (square footage, HOA fees, tax history, etc.). AI answers questions accurately and schedules viewings.
Does it integrate with MLS and CRM systems?
We integrate with Zillow, Trulia, Redfin, and major CRMs like Salesforce and Follow Up Boss. Listings stay synced.
What about showing coordination across agents?
The AI manages showing requests from all agents, prevents double-bookings, and syncs with property calendars in real-time.
Can it handle document signing?
Yes. AI collects documents, routes them for e-signatures, and stores them securely. Perfect for tenant onboarding.
How does it handle international buyers?
All 100+ languages supported. AI auto-detects or buyers choose. Helps close international deals seamlessly.
Ready to transform your Real Estate business?
Start with a free assessment tailored to your industry.